The Essential Guide to Booking a Celebrity for Your Event or Brand Collaboration

If you’re thinking about booking a celebrity for a private event, brand collaboration, or endorsement, there’s more to it than simply making a request. From understanding fees to handling logistics, getting the right celebrity for your event requires careful planning and the right connections.

At Request London Celebrity Booking Agency, we specialise in securing A-list celebrities, musicians, and public figures for events and collaborations, ensuring a smooth and professional experience. Here’s what you need to know before reaching out.

What to Expect When Booking a Celebrity

1. Fees & Appearance Costs
Celebrity fees can vary significantly based on their popularity, availability, and the nature of the event. The cost typically includes:

  • Appearance Fees – The set amount the celebrity charges to attend or perform at your event.

  • Performance Fees – If you’re booking an artist for a live performance, expect additional costs for band members and equipment.

  • Endorsement & Brand Deals – If you’re hiring a celebrity for a campaign, fees will depend on exclusivity, usage rights, and campaign duration.

2. Travel & Accommodation
Unless your event is local to the celebrity, you will be responsible for covering all travel-related expenses, including:

  • Flights (Business or First Class, depending on the celebrity)

  • Hotel accommodations (usually 5-star standard for comfort and security)

  • Local ground transportation for the celebrity and their team

3. Catering & Rider Requirements
Celebrities often have specific rider requirements—these are contractual requests that range from food and drinks to technical and security specifications. Riders typically include:

  • Hospitality Needs (catering, specific beverages, dressing room setup)

  • Technical Requirements (sound, lighting, staging, and production needs for performances)

  • Security & Privacy Arrangements

4. Visa & Work Permits
If the celebrity is travelling internationally, some countries require a work visa. This needs to be arranged well in advance to avoid delays.

How Request London Makes Booking Seamless

Many agencies claim to book celebrities, but Request London has direct relationships with celebrity teams and record labels, making the process significantly smoother. Our trusted reputation means that labels, management teams, and representatives are far more likely to say yes to our requests because they know we take care of all the hard work.

When an individual or company reaches out directly, many labels and teams will often ignore the request if the profit isn’t worthwhile or if the logistics seem too much of a hassle. But when Request London is involved, they know that every detail—negotiations, contracts, travel logistics, and on-site coordination—is handled professionally. This means that instead of weighing up whether a booking is worth the inconvenience, they know we will ensure it runs smoothly, making them far more likely to approve the deal.

With us, you’re not just getting access to a celebrity—you’re getting access to an efficient, trusted process that ensures everything is handled correctly.

Why Working with a Reputable Agency Matters

Booking a celebrity isn’t just about securing a name; it’s about ensuring that everything runs smoothly. Without direct industry relationships, you risk delays, miscommunication, or last-minute cancellations. Our established credibility with high-profile figures ensures that you get a hassle-free experience, professional handling, and the best possible outcome for your investment.

Final Thoughts

If you’re considering booking a celebrity for an event or collaboration, knowing what to expect in terms of fees, logistics, and professional handling will save you time, money, and stress.

With Request London, you’re not just hiring an agency—you’re securing a trusted partner that understands the intricacies of celebrity bookings and delivers a seamless experience.

Want to discuss your event? Get in touch with us today.

Learn more about the process here.

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Do You Need a Visa to Perform? A Guide for Artists Travelling for Events

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Top 10 Tips for Choosing the Right Celebrity Endorser for Your Brand in 2023